#ACR15 Presentation: Introduction to Automation and Workflows to Save Time and Increase Office Productivity

Paul Sufka



  1. Parkinson’s law: “Work expands so as to fill the time available for it’s completion.”
  2. Decision Fatigue in Physicians and Medicine: The Importance of Routines and Habits: Humans have a finite store of mental energy for making decisions.
  3. Pareto Principle (80/20 Rule): For many phenomena, 20% of invested input is responsible for 80% of the results obtained.
  4. Eisenhower’s Urgent/Important Principle: Categorize tasks by urgent vs not-urgent and important vs not-important.
  5. Batching tasks: Multitasking: Switching costs: Avoid the mental cost and time cost of switching tasks by grouping.
  6. Pomodoro Technique: Break down work into intervals (25 min), separated by short breaks (5 min)
  7. Please Don’t Interrupt: “It takes a while for our brains to get into a focused state where we’re able to concentrate fully on a task without feeling distracted.”

Getting Things Done (GTD)

[Bolded apps below are ones that I personally use. I have no financial relationship with any of these products.]

Task management systems:

Note Taking Apps

Time Trackers

Text Expansion


Keyboard/Trackpad Automation

Password Management/Automation


Automating Meeting Scheduling

Automating and Connecting Your Apps and the Internet